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Articles of Association of

Taiwan-Japan Rotary Good-Will Conference 

 
 
Chapter 1 General

 

Article 1.   The name of the conference is the Taiwan-Japan Rotary Good-Will Conference
                 (hereinafter the ¨Conference〃).
Article 2.   The Conference is a social organization established in accordance with law for 
                 non-profit purposes.
                 The objectives of the Conference are as follows: Based on the objectives of the 
                 Rotary International, reinforce the goodwill and understanding between Taiwan 
                 and Japan and promote world peace.
Article 3.   The organizational region of the Conference is based on the national 
                 administrative region.
Article 4.   The Conference is located in the region where the competent authority is 
                 located. 
                 Branch organizations may be established following application with and 
                 approval from the competent authority.
                 The by-laws of the branch organizations under the previous paragraph shall 
                 be established by the board of directors and implemented following application 
                 with and approval from the competent authority.
                 The establishment and change of the address of the Conference and any branch
                 organization shall be reported to the competent authority by letter.
Article 5.   The Conference has the following missions:
                     1. Through the monthly Rotary Newsletters by the two countries, provide 
                         both countries with Rotary information and news about various 
                         international exchange events. Provide assistance and participation to the 
                         exchange events by the other party.
                     2. Nurture youth leaders in both countries and assist with youth exchange 
                         events.
                     3. Provide assistance to exchange students and reinforce good will and 
                         cultural exchange between the two countries.
                     4. Full assistance with the promotion of art and culture of both countries.
                     5. Assist with the safety and planning of mutual travel by members of the 
                         two countries.
Article 6.   The competent authority of the Conference is the Ministry of Interior.
                 The specific business of the Conference shall be subject to the direction and 
                 supervision of the competent authority of each specific business.

 

Chapter 2 Members

 

Article 7.   The membership qualifications of the Conference are as follows:
                 Any person who approves of the objectives of the Conference, who is 20 years 
                 or older, and who is a member of the Rotary may complete a membership 
                 application form for approval by the board of directors. The person shall become 
                 a member of the Conference after the membership fee is paid.
Article 8.   Members (member representatives) shall enjoy voting rights, election rights, 
                 rights to be elected, and dismissal rights. Each member (member representative) 
                 enjoys one vote.
Article 9.   Members have the obligation to comply with the articles of association and 
                  resolution of the Conference and the obligation to pay the membership fee.
Article 10.  If any member (member representative) violates any law or articles of 
                  association or fails to comply with any membersˇ resolution, a warning or 
                  suspension of right may be imposed by resolution of the board of directors. In 
                  case of significant harm to the organization, the member may be expelled by a 
                  resolution of the membersˇ 
                  (member representativesˇ) meeting.
Article 11.  Any member who loses the member qualification or who is expelled by 
                  resolution of membersˇ meeting shall be expelled from the Conference.
Article 12.  A member may provide written justification to the Conference to declare 
                  withdrawal from the Conference.

 

Chapter 3 Organization and Duty

 

Article 13.  The membersˇ meeting is the organ of the highest power of the Conference.
                  When the number of members exceeds 300 persons, member representatives 
                  may be elected on a proportional basis based on region. Meetings of member
                  representatives shall then be convened to exercise the duties of the membersˇ 
                  meeting. Member representatives serve terms of two years. The regional 
                  division, number, and election rules shall be established by the board of 
                  directors and implemented after filing with and approval from the competent 
                  authority.
Article 14.  The duties of the membersˇ meeting (member representativesˇ meeting) are as 
                  follows:
                      1. Establishment and change of articles of association.
                      2. Election and dismissal of directors and supervisors.
                      3. Determination of the amount and method of membership fee, annual fee 
                          and member donations.
                      4. Determination of annual work plan, report, budget and closing.
                      5. Determination of sanction to expel member (member representative).
                      6. Determination of disposal of property.
                      7. Determination of dissolution of the Conference.
                      8. Determination of any other important matter related to membersˇ rights 
                          and obligations.
                  The scope of important matters under section 8 of the previous paragraph shall 
                  be determined by the board of directors.
Article 15.  The Conference has 27 directors and 7 supervisors, to be elected by members
                  (member representatives), to form the board of directors and the board of 
                  supervisors.
                  In electing the directors and supervisors under the previous paragraph, three 
                  alternate directors and one alternate supervisor may also be elected 
                  depending on the voting situation. In case of any vacancy of a director or 
                  supervisor, the alternate director or supervisor may fill the vacancy in their 
                  order. The current board of directors may propose the recommended list of 
                  directors and supervisors for the next term.
                  Directors and supervisors may be elected by correspondence, but not on a 
                  consecutive basis. The rules for election by correspondence shall be approved 
                  by the board of directors and shall be implemented after filing with and 
                  approval by the competent authority.
Article 16.  The duties of the board of directors are as follows:
                      1. Review of qualifications of members (member representatives).
                      2. Election and dismissal of managing directors and chairman.
                      3. Resolution on resignation of directors, managing directors, and chairman.
                      4. Hiring and dismissal of working staff.
                      5. Establishment of annual work plan, report, budget, or closing.
                      6. Other matters that should be performed.
Article 17.  The board of directors shall have 9 managing directors, to be elected by the 
                  directors from among themselves. The directors shall elect one chairman 
                  from among the managing directors. The chairman shall direct the activities 
                  of the Conference internally and represent the Conference externally. The 
                  chairman shall also serve as the chairman of the meetings of members 
                  (member representatives) and board meetings. The board of directors may 
                  also have one vice chairman. The vice chairman shall be nominated by the 
                  chairman from among the managing directors and approved by the majority 
                  of all directors.
                  If the chairman cannot exercise his/her duties, the duties shall be performed 
                  by the vice chairman. If the vice chairman cannot perform such duties, a 
                  managing director shall be assigned to perform such duties. If there is no 
                  assignment or if the assignment cannot be made, the managing directors shall 
                  elect one person from among themselves to perform such duties.
                  Any vacancy of chairman or managing directors shall be filled within one 
                  month.
Article 18.  The duties of the board of supervisors are as follows:
                      1. Supervise the performance of tasks by the board of directors.
                      2. Review and approval annual closing.
                      3. Election and dismissal of chairman of board of supervisors.
                      4. Determine resignation of supervisors and chairman of board of supervisors.
                      5. Other matters to be supervised.
Article 19.  The board of supervisors shall have one chairman, to be elected by the 
                  supervisors from among themselves,
to be responsible for the supervision of 
                  daily activities and to serve as the chairman of supervisorsˇ meetings. If the
                  chairman of the board of supervisors cannot perform his/her duties, one 
                  supervisor shall be assigned to perform such duties. If there is no assignment 
                  or if the assignment cannot be made, the supervisors shall elect one person 
                  from among themselves to perform such duties.
                  Any vacancy of the chairman of board of supervisors shall be filled within one 
                  month.
Article 20.  No remuneration shall be provided to directors or supervisors. Directors and 
                  supervisors shall serve terms of two years. The same person may be elected 
                  again upon expiry of the term. The current chairman may be reelected no more 
                  than once.
Article 21.  Any director or supervisory with any of the following events shall be dismissed:
                      1. Disqualification as a member.
                      2. Resignation approved by resolution of board of directors or board of 
                          supervisors.
                      3. Dismissal or withdrawal.
                      4. Suspension of right for any period exceeding 1/2 of the term.
Article 22.  The Conference shall have one secretary, who shall perform the activities of
                  the Conference in accordance with the instructions of the chairman of the 
                  board of directors. The Conference shall also have one deputy secretary and 
                  one CFO, to be nominated by the chairman of the board of directors and hired 
                  following approval by the board of directors. These officers shall be reported to 
                  the competent authority for reference.
                  The officers under the previous paragraph shall not be served by directors or 
                  supervisors.
                  The allocation of duties and authorities of the officers shall be further 
                  determined by the board of directors.
Article 23.  The Conference may have several committees, teams, or other internal 
                  organizations. 
                  The bylaws of such organizations shall be implemented after approval by 
                  the board 
                  of directors. The same shall be applicable in case of any amendment.
Article 24.  One honorary chairman and several honorary managers and advisors of the
                  Conference may be hired by the board of directors. The terms shall be the 
                  same as the terms of the directors and supervisors. 

 

 Chapter 4 Meetings

 

Article 25.  Meetings of members (member representatives) are divided into regular 
                  meetings and special meetings and shall be convened by the chairman of 
                  the board of directors. A 15-day prior written notice shall be given except in 
                  emergency special meetings. Regular meetings shall be held once every year. 
                  Special meetings shall be held by the board of directors as required, or as 
                  requested by 1/5 or more of the members (member representatives), or as 
                  requested by letter of the board of supervisors.
                  After corporate registration is completed for the Conference, special meeting 
                  shall be convened pursuant to the request by 1/10 or more of the members 
                  (member representatives).
Article 26.  Any member (member representative) who cannot attend a meeting of 
                  members (member representatives) in person may issue a written power of 
                  attorney for another member (member representative) to attend on his/her 
                  behalf. Each member (member representative) shall represent no more than 
                  one other person.
Article 27.  Resolutions of meetings of members (member representatives) shall be 
                  approved by the majority of members (member representatives) attending the 
                  meeting that is attended by the majority of members (member representatives). 
                  However, the establishment and change of articles of association, removal of 
                  any member (member representative), dismissal of any director or supervisor, 
                  disposal of property, dissolution of the Conference and any other important 
                  matter related to the rights and obligations of other members shall be approved 
                  by 2/3 of the members (member representatives) attending the meeting.
                  After corporate registration of the Conference, any change to the articles of 
                  association shall be approved by 3/4 of members attending a meeting or by all 
                  members in writing. The Conference may be dissolved at any time by resolution 
                  approved by 2/3 of all members.
Article 28.  The board of directors and board of supervisors shall each convene one 
                  meeting every six months. As required, joint meetings or special meetings may 
                  be convened. Other than special meetings, a 7-day prior written notice shall be 
                  issued for each meeting. Resolutions of the meetings shall be approved by the 
                  majority of directors or supervisors attending a meeting that is attended by the 
                  majority of directors or supervisors.
Article 29.  The directors shall attend directorsˇ meetings and the supervisors shall attend 
                  supervisorsˇ meetings. No representation is allowed. Any director or supervisor 
                  who fails to attend the directorsˇ meeting or supervisorsˇ meeting for two 
                  consecutive times without justification shall be deemed to have resigned.
 

 

 Chapter 5 Funding and Accounting

 

Article 30.  The funding source of the Conference is as follows:
                      1. Membership fee: NT$3,000, payable when a member takes membership.
                      2. Annual fee: NT$1,000.
                      3. Membersˇ donations.
                      4. Entrusted interest.
                      5. Funds and proceeds thereof.
                      6. Other income.
Article 31.  The accounting year is based on calendar year, from 1 January to 31 December 
                  of each year.
Article 32.  An annual working plan, income and expense budget, and employee salary 
                  table for the Conference shall be prepared by the board of directors two months 
                  before the start of each accounting year and submitted to the meeting of the 
                  members (member representatives) for approval. If the meeting of the members 
                  (member representatives) cannot be convened in time due to any reason, the 
                  statements shall first be submitted to the joint directorsˇ and supervisorsˇ 
                  meeting for approval and shall be filed with the competent authority for 
                  reference before the start of the accounting year. The board of directors shall 
                  prepare the annual work report, income and expense closing, cash statement, 
                  balance sheet, list of properties and fund income and expense table within two 
                  months from the end of the accounting year and submit them to the board of 
                  supervisors for approval. The board of supervisors shall prepare their audit 
                  opinion and send it back to the board of directors for submission to the meeting 
                  of member (member representatives) for approval. The statements shall be filed 
                  with the competent authority for reference before the end of March. If the 
                  meeting of the members (member representatives) cannot be convened in time 
                  due to any reason, the statements may first be filed with the competent 
                  authority.
Article 33.  After dissolution of the Conference, the remaining property shall belong to the 
                  local self-governing organization where the property is located or the 
                  organization designated by the competent authority.
 

Chapter 6 Miscellaneous

 
Article 34.  Any matter that is not provided for hereunder shall be subject to the relevant 
                  legislations.
Article 35.  These articles of association shall be implemented after approval by the 
                  meeting of the members (member representatives) and filing with the 
                  competent authority for reference. The same shall be applicable in case of 
                  any change.
Article 36.  These articles of association are approve by the first membersˇ meeting of the 
                  first term on 25 November 2008 and filed for reference as confirmed by letter 
                  from the Ministry of Interior Tai-Nei-She-Zhi No. 0980051163 dated 19 March 
                  2009. 
                  The first membersˇ meeting of the second term of the Conference approved the
                  amendment hereto on 6 June 2010 and such amendment was filed for reference 
                  as confirmed by letter from the Ministry of Interior Tai-Nei-She-Zhi 
                  No. 0990165132 dated 27 August 2010.



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